Changing Cleaning Company in Coventry: How to Switch Without Disruption

Changing cleaning company is usually simpler than people expect. If your office cleaning in Coventry has slipped, you are not stuck with it: a well-planned handover means your office is cleaned every day without a gap. Here is how businesses in Coventry and Warwickshire can switch office cleaners smoothly, including notice periods, handover and TUPE.

Signs it is time to change cleaning company

• The same jobs are missed again and again
• Cleaners do not turn up and nobody tells you
• Complaints go unanswered or nothing changes after you raise them
• Washrooms and kitchens are not hygienic
• You have no idea who is coming into your building

Step 1: Check your current contract

Find your current agreement and check the notice period and end date. Most contracts need written notice. Note the date you need to give notice by, so the new company can start the day after the old one finishes.

Step 2: Write down what you need

List the areas of your building, how often you want each cleaned and any problems you want fixed. This becomes the starting point for a written cleaning specification and makes quotes easy to compare.

Step 3: Get a site survey and written quote

Invite a new cleaning company to visit while your current contract is still running. A survey lets them see the building, agree priorities with you and give a fixed written quote. You do not need to tell your current cleaners until you are ready to give notice.

Step 4: Plan the handover

Agree a start date, how keys, fobs and alarm codes will be handed over, and who will meet the new team on day one. The new company should complete risk assessments and induct cleaners on your site before they start.

Step 5: Review the first month

Ask for a review after the first few weeks. Walk the building with your new contact, check it against the specification and agree any changes. This is the moment to make sure the new service is what you were promised.

Changing cleaning company and TUPE

In some cases, cleaners employed by your current contractor may have the right to transfer to the new contractor under TUPE rules. If your current cleaning team works mainly on your site, mention this when you ask for quotes so it can be planned properly. If in doubt, take HR or legal advice.

Changing cleaning company in Coventry? Talk to us

Salem Cleaning Pro takes over office cleaning contracts across Coventry and Warwickshire. We can survey your site while your current contract runs and plan a smooth handover. Find out more about our office cleaning in Coventry or request a free quote.

Changing cleaning company: FAQs

How much notice do I need to give my current cleaners?

Check your contract. Many office cleaning contracts ask for one to three months’ written notice. Diary the date so your new company can start the day after the old contract ends.

Will switching office cleaners disrupt my business?

It should not. The new company surveys your site in advance, plans the handover and starts on an agreed date, so cleaning carries on as normal.

Can I switch office cleaners mid-contract?

If the service is not being delivered as agreed, raise it in writing first. If it is not fixed, check your contract for termination terms and take advice if needed.